PRESENTER
INSTRUCTIONS
Time Allocation
- Keynote talk : 40+05 minutes
- Plenary session – Oral presentation: 18+02 minutes
- Parallel session – Oral presentation: 10+03 minutes
- Parallel session – Demonstration: 18+02 minutes
- Parallel session – Panel discussion: 50+10 minutes
- Parallel session – Workshop: 60 minutes
Note: Figures above represent: Number of minutes for Main content + Time for Audience Queries. Presenters are requested to practice beforehand to keep their time so that some interaction is possible. Extra time will not be available.
Oral Presentation
In-person Presentation:
- Each room used for the conference will be equipped with a laptop, projector, and video and audio connector.
- If presenters use their own laptop, the presenters are required to provide their own connector if they use Macbook series.
- Upload your presentation slides through the link we provided. The slides should be a PowerPoint file (PPT) or PDF. Name your file as: CAP-2026_yourname
- As a presenter, it is your responsibility to ensure all pictures, videos and audio display and play correctly in the presentation.
- Please arrive in your allocated session room at least 15 minutes before the session and be seated near the front for easy access to the stage.The rooms will open 15 minutes before each session: e.g. 08:45 in the morning and 13:45 in the afternoon).
Technical recommendations for the onsite presentations:
- If you have prepared your presentation in Mac PowerPoint format, please be aware it will be broadcasted from a PC. We highly recommend that you test your presentation in a Windows system beforehand
- In order to avoid any PC and Mac compatibility issues, we strongly recommend that you only use fonts that are common to both systems (Arial, Courier, Courier New, Geneva, Georgia, Helvetica, Times, Times New Roman).
- If your presentation uses digital video file, the file must be included in your PowerPoint presentation.
- Videos must be in the following formats: preferably .mp4
Virtual Presentation
- The online presentations will be done through Ring Central platform.
When it is time for you to present, you will need to share your presentation from Ring Central rooms (stage or sessions) depending on your type of presentation. - For Keynote and Plenary Talk, the room will be on Stage
- For Parallel Session it will on sessions
- Please log at least 30 minutes before your talk and take part in stage or sessions room
- The interactions between the online presenter and the onsite room will be through a Ring central chat session.
- Onsite questions are asked directly to the Chair
- Online questions are made through the Ring Central room session chat and asked by the Chair
- Online presenters will answer questions directly from the audience through the Ring Central room.
Poster
In-person Participant
To have your poster displayed at the venue, you must attend the conference in-person. The posters will be displayed alternately during the conference and a special session is arranged to present posters. You are required to be around them during that time.
- Posters should be in a Portrait layout with a maximum size of A0 (dimensions: 841 x 1189 mm, portrait layout).
- Posters will be displayed on grid panels in the poster room. One number will be attributed to your poster.
- Opening hours:
Monday, 25 May to Thursday, 28 May: 08:00 – 17:00
Friday, 29 May: 08:00 – 13:30 ; the posters must be removed before 14:00. - You are require to submit the digital file so that your poster is available online as well. You will receive a personal link by email to submit your e-poster.
- For digital posters, please provide 5 pages slides in Power Point/Google Slides/Canva Slides format.
- To help presenters avoid the inconvenience of traveling with printed posters and mounting them just before the first session, especially for the first poster group (May 25-27), we suggest offering an advanced poster printing option.
- Presenters may send their poster file (PDF or JPG) at least 10 days in advance, no later than 15 May, so the posters can be printed and mounted onsite before the meeting begins.
- The cost for this service is AMD 9,000 (EUR 20) per poster. Payment can be made at the registration desk.
Virtual Participant
- Your poster should be in 5 pages slides in Power Point/Google Slides/Canva Slides format.
- You will receive a personal link by email to submit your e-poster.
- Poster will be displayed in Ring Central exhibition room
- You must available during poster session for discussion with visitors