PRESENTER
INSTRUCTIONS
Time Allocation
- Keynote talk : 40+05 minutes
- Plenary session – Oral presentation: 18+02 minutes
- Parallel session – Oral presentation: 10+03 minutes
- Parallel session – Demonstration: 18+02 minutes
- Parallel session – Panel discussion: 50+10 minutes
- Parallel session – Workshop: 60 minutes
- Flash talks: 1 minute each
Note: Figures above represent: Number of minutes for Main content + Time for Audience Queries. Presenters are requested to practice beforehand to keep their time so that some interaction is possible. Extra time will not be available.
Oral Presentation
In-person Presentation:
- Each room used for the conference will be equipped with a laptop, projector, and video and audio connector.
- Presenters will not be able to use their own laptops. All content must be uploaded through the link we provided. The slides should be a PowerPoint file (PPT) or PDF. Name your file as: CAP-2026_yourname
- As a presenter, it is your responsibility to ensure all pictures, videos and audio display and play correctly in the presentation.
- Please arrive in your allocated session room at least 15 minutes before the session and be seated near the front for easy access to the stage. The rooms will open 15 minutes before each session: e.g. 08:45 in the morning and 13:45 in the afternoon).
Technical recommendations for the onsite presentations:
- If you have prepared your presentation in Mac PowerPoint format, please be aware it will be broadcasted from a PC. We highly recommend that you test your presentation in a Windows system beforehand
- In order to avoid any PC and Mac compatibility issues, we strongly recommend that you only use fonts that are common to both systems (Arial, Courier, Courier New, Geneva, Georgia, Helvetica, Times, Times New Roman).
- If your presentation uses digital video file, the file must be included in your PowerPoint presentation.
- Videos must be in the following formats: preferably .mp4
Virtual Presentation
- The online presentations will be done through the RingCentral platform.
When it is time for you to present, you will need to share your presentation from Ring Central rooms (stage or sessions), depending on your type of presentation. - All content must be uploaded through the link we provided. The slides should be a PowerPoint file (PPT) or PDF. Name your file as: CAP-2026_yourname
- The Opening/Closing Ceremonies, Keynotes, and Plenary Talks will take place on the “Stage”
- All Parallel Sessions will appear in the “Session” tab
- Please log in at least 30 minutes before your talk and enter the “Stage” or “Session” room
- The interactions between the online presenter and the onsite room will be through a RingCentral chat session.
- Onsite questions are asked directly to the Chair
- Online questions are made through the RingCentral room session chat and asked by the Chair
- Online presenters will answer questions directly from the audience through the RingCentral room.
Poster
In-person Participant
To have your poster displayed at the venue, you must attend the conference in person. The posters will be displayed alternately during the conference, and a special session is arranged to present posters. You are required to be around them during that time.
- Posters should be in a Portrait layout with a maximum size of A0 (dimensions: 841 x 1189 mm, portrait layout).
- ALL poster presenters must submit a digital version of their poster to make it available online. The digital poster should contain 5 slides in PowerPoint/Google Slides/Canva Slides format. You must upload your content using the link provided.
- Posters from participants attending in person will be displayed on grid panels in the poster room on site. One number will be attributed to your poster.
- Opening hours:
Monday, 25 May to Thursday, 28 May: 08:00 – 17:00
Friday, 29 May: 08:00 – 13:30; the posters must be removed before 14:00. - To help presenters avoid the inconvenience of traveling with printed posters and mounting them just before the first session, especially for the first poster group (May 25-27), we suggest offering an advanced poster printing option.
- Presenters may send their poster file (PDF or JPG) at least 10 days in advance, no later than 15 May, so the posters can be printed and mounted onsite before the meeting begins.
- The cost for this service is AMD 9,000 (EUR 20) per poster. Payment can be made at the registration desk.
Virtual Participant
- Your digital poster should contain 5 slides in PowerPoint/Google Slides/Canva Slides format. You must upload your content using the link provided.
- The digital posters will be displayed in the RingCentral exhibition room. There will be online-only poster sessions. Please refer to the program.
Poster Flash Talks
ALL poster presenters will be given one minute to present their work in a series of flash talks.
- More information coming soon!